Event templates

Create template for Your events. Add forms and information You need: main event information (client, place), management tools (handouts, supplies, multimedia, meal), responsible persons, budget. Use Beedo features:

• create template
• assign people

Create new event

Create new event in few minutes. Add and check everything this event needs: client, place, multimedia, meals information, handouts and other supplies, budget. Delegate tasks to team members. Use Beedo features:

• new event
• delegate tasks

Track progress

Track progress of preparation for the event - have team members done tasks on time, maybe some problems occurred, are multimedia and other supplies ready, are You still on time budget. Use Beedo features:

• daily tasks
• instant notifications
• project deadline

Manage outsource

Beedo allows to create tasks not only to Your team members. If You outsource any services, there will be no problem to delegate tasks. Manage every detail of Your event with Beedo. Use Beedo features:

• create task
• manage rights
• activity report

Meet deadlines

Beedo process allows easily track progress, find bottlenecks, make changes in priorities, daily plans, re-assign tasks to other team members. Our process helps to get things done on time. Use Beedo features:

• goals and priorities
• project pipeline
• online statistics

Measure results

Do not forget to measure results. Analyze if tasks were done on time, in high quality, what problems You had because of constraints. Discuss with team how to be faster, do better next time. Use Beedo features:

• report export to .xls
• activity report
• count of reopened tasks

Checklist

Create checklist of things You need to do: book event place, prepare supplies, multimedia, order meals and drinks. Use our event template. Tasks will be created automatically - delegate them to responsible team members. Use Beedo features:

• create event template
• new event
• delegate tasks

Track progress and time

Track progress of Your team - have team members done tasks on time, are multimedia and other supplies ready. Find bottlenecks, change priorities and get instant notifications when tasks are finished. Use Beedo features:

• daily tasks
• instant notifications
• project deadline

Manage outsource

Create tasks to outsourced human resources. Outsourced people usually are bottlenecks - manage their tasks and be sure that everything is done on time. Use Beedo features:

• create task
• manage rights
• activity report

Use Beedo mobile

Events managers usually don't sit in office. Beedo helps to keep up with their daily plans. Your team members will be able to see tasks, finish the task, add comments. Use Beedo features:

• Beedo mobile
• daily plan
• meetings calendar

Plan the event

Use Beedo to plan the event. You can create new project, new template for this event, use existing templates (events or projects) or just create list of tasks. Use Beedo features:

• event template
• project template
• new task

Set goals and priorities

Set goals (what and when) and priorities (what comes first) to Your team members. Track progress every day. If situation changes - it is easy to set new priorities. Use Beedo features:

• daily plan
• activity reports
• instant notifications

Delegate tasks

Delegate tasks to Your team members or to outsourced people. When all event team uses Beedo it is easy to track time budget, deadlines, unfinished tasks, return tasks if they were done in low quality. Use Beedo features:

• manage rights
• task status
• activity report

Pipeline

You will have Your event projects pipeline. Pipeline will help to understand in what preparation stage Your event is, how many planned hours are already used and how many are left, will tasks be finished on time. Use Beedo features:

• project pipeline
• planning and budgeting
• online reports

Use templates

Create event template once and use it with every event. To plan the event and delegate tasks takes few minutes with Beedo. Be fast, use Your time effectively and do everything in high quality. Use Beedo features:

• templates
• project tree
• tasks

Use Beedo mobile

Now Beedo available on Your mobile phone. Keep track of Your and Your team members daily plans, meeting calendar, mark when task is finished, add comments or create new tasks. Use Beedo features:

• Beedo mobile
• calendar
• tasks list

Coordinate meetings

Events managers usually have lots of meetings. Create meetings tasks, see Your and Your team members meetings calendar. Add presentations, invoices and other documents. Use Beedo features:

• meetings task
• meetings calendar
• document management

Meet deadlines

Plan how long it will take to do a task (in hours), make daily, weekly priorities list, set goals to all Your team members and know actual deadlines. Track the progress of every team member. Use Beedo features:

• goals and priorities
• planning and budgeting
• online reports

Prepare thoughtfully

Create project of the exhibition and list all the things You have to do in tasks. If You attend in exhibitions constantly, You already have know-how of the preparation and attending process. Use Beedo features:

• project templates
• tasks planning (date, hours)
• goals and priorities

Coordinate meetings

Make a list of potential clients. Call them or send invitations to meet You at the event. Arrange as much meetings as You can before the event. More meetings - more possibilities to sell. Use Beedo features:

• clients list
• calls, meetings tasks
• calendar

Meet Your clients

Use Beedo calendar on Your mobile phone in exhibition - add brief summary of the meeting, client contacts, client needs and requirements. These notes will help You to make sales after the exhibition. Use Beedo features:

• Beedo mobile
• add contacts
• task comments

Follow up tasks

Take a look at Your notes after exhibition - it will help You to plan follow up tasks - what You need to do to end the sale (send information to client, make a call or book a meeting). Use Beedo features:

• daily, weekly plans
• document management
• projects pipeline

Sales funnel

Beedo allows to see Your or Your team's sales funnel. Know exactly how many clients You met, how many sales were done. Also, You will be able to calculate real costs of the exhibition. Use Beedo features:

• sales funnel
• activity report
• report export to .xls

Team results

Set a goal to Your team before exhibition - how many sales need to be done. Track work time, sales results. Find out problems and solutions of how to make more sales in next exhibition. Use Beedo features:

• goals and priorities
• on-line statistics
• feedback

Process

Beedo is a perfect online software that allows to create events management process and start working according it immediately. You will be able to implement and use ISO 9000 - Quality management standard quite quickly and easily. More about managing company's processes.

Quality

Beedo helps to heighten work quality:

• Templates and checklists help to prevent mistakes.
• Goals and priorities help team members to understand what they need to do.
• Task statuses helps to evaluate quality - set status "Reopen" if task was done badly and count how many reopened tasks team members have.

Efficiency

Beedo helps to manage Your human resources:

• how many do You have,
• how You can perform in the best way with resources You have.
Planning is a key to efficiency. Learn how to plan, set goals and priorities to Yourself and Your team members.

Productivity

Beedo process suggests to start Your day with setting priorities to all team members.

• This helps team members to concentrate.
• More concentration - more productivity.
Your team will always know what exactly needs to be done. Set a target and get the best results.

Continuous improvement

Beedo helps to improve Your and Your teams skills every day. Do not forget to analyze event project after finishing it.

Discuss with Your team:
• what problems did You have,
• how You can do better next time,
• what skills Your team needs and how to get them,
• improve event template or Your company's process.
If You need help we can offer our Management trainings.

Events management

Beedo events management software was created together with events coordinators of Internation School of Management (ISM) - they manage 400 events per year. Our event template has everything You may need while creating new event project. We thought about every detail:

• from main event information,
• office supplies,
• multimedia equipment,
• meals and drinks orders
• to budgeting.